ST. JOSEPH'S COLLEGE OF ENGINEERING AND TECHNOLOGY, PALAI (Autonomous)

HOSTEL RULES AND GUIDELINES

1. HOSTELS

    Our hostels aim at the integral formation of intellectually creative, Emotionally mature, Morally responsible, Spritually enlightened, Socially committed and Truly liberated young men/women who will reposition themselves as self-reliant and responsible individuals. Students who are not able to travel by College busses are advised to stay in the hostels run by the Institution.
    St. Alphonsa Hostel (for men), St. Thomas Hostel (for men), St. Augustine Hostel (for women) & St. Mary's Hostel (for women) are owned and administered by the College.

A). St Thomas Hostel for Men (Third & Fourth Year B.Tech & PG Students)

Hostel Ph. No. 9562239327

Warden	Rev. Dr. Joseph Purayidathil, MM, Ph.D.	Mob. 9446762362
Asst. Warden	Rev. Fr. Kuriakose Vattamukalel M.A.	Mob. 9447513597
Mess Manager	Rev. Fr. Joseph Vattappillil, LTh, LOCL	Mob. 9497028498

B). St. Alphonsa Hostel for Men (First & Second Year B.Tech Students + HMCT Students)

Hostel Ph. No. 8075620192

Warden	Rev. Fr. Thomas Karottukizhakkel, MA, B.Ed.	Mob. 9447940444
Asst. Warden	Rev. Fr. John Mattamundayil, M.Sc(Coun. Psy.)	Mob. 9446982681
Asst. Warden	Rev. Fr. Cherian Moolayil, M.Sc.	Mob. 8606701030

C). St. Augustine Hostel for Women (Second, Third & Fourth Year B.Tech & PG Students)

Hostel Ph. No. 8848076766

Warden	Sr. Tessy Kuttiyanickal, BA, B.Ed.	Mob. 9148655264
Asst. Warden	Sr. Monica Kureethadam	Mob. 8330071750
Asst. Warden	Sr. Deepthy Padinjarevattapally, B.Com., TTC.	Mob. 8281510620
		Mob. 7034863362

D). St. Mary's Hostel for women (First Year B.Tech Students)

Hostel Ph. No. 8848516998

Warden	Sr. Seena Vadakkedath, BA, B.Ed.	Mob. 6238269171
Asst. Warden	Sr. Vimala Thekkel, TTC	Mob. 9497578419
		Mob. 9061107056

1.1 Admission

1. Those who seek admission should submit the application in the prescribed form with one recent passport - size photograph.
2. The parent or guardian should accompany the applicant while seeking admission.
3. Admission to the hostel is given for a period of one academic year only.
4. The hostel wardens reserve the right to admit or reject any application without giving any reason.
5. When the university examinations are over students are expected to vacate the hostel. Those who want to continue admission to the next academic year should express their willingness in writing to the warden and clear dues, if any, before leaving for vacation.
6. They may renew the admission at the beginning of the next academic year.
7. Those who want to discontinue from hostel should submit a written request with the recommendation of the HoD to the warden through the Principal in the presence of their parents/ guardian.

1.2 Fee Payment

1. The hostel fee has four components, viz., admission fee, establishment fee, mess advance, caution deposit. Hostel charges in detail are given below,

Admission fee:	Rs.500/- (Rs.200/- for re-admission)
Mess Advance:	Rs.5000/- (Refundable)
Caution Deposit:	Rs.5000/- (Refundable)
Establishment charges:	Rs.22,000/-

2. The rent is collected annually and the mess bill, water and electricity bill before15th of every month. Before 10th of every month a message regarding the monthly payment will be intimated to the students and parents through the campus management software - Etlab. The payment has to be made through Etlab
3. Failure to pay mess fee, water and electricity bill, and establishment fee within the prescribed period shall result in late fee or expulsion from the hostel for a period of time fixed by the Warden.

1.3 General Rules

1. Each student will be responsible for safeguarding his/her own personal belongings. Hostel authorities are not responsible for any loss in such cases.
2. Rules of modesty and good conduct have to be strictly adhered to. Decent dressing is expected both inside and outside the hostel campus.
3. Those who want to go out from the hostel campus should get permission from the Warden.
4. During working hours in the college, no one is allowed to remain in the hostel, without the prior permission of the Warden.
5. Those absenting themselves from the class or any college programme, should report themselves to the Warden.
6. Use of intoxicants (alcohol, narcotics, smoking etc.) or even the possession of them will invite dismissal from the hostel.
7. Going out without permission, especially during night will lead to strict disciplinary action.
8. On Sundays and holidays, after lunch, students are free to go for outing. However, they should be back by 6.30 p.m.
9. Ragging and such unlawful activities are banned from the Campus. Ragging is a criminal offence and is strictly prohibited.
10. Hostellers are not permitted to go for movies, festivals and other cultural activities at night.
11. Those who go out should get back the hostel by 06.30 P.M. In case of genuine reasons, permission should be obtained from the wardens.
12. No private vehicles are permitted for local use.

1.4 LAPSES AND DISCIPLINARY ACTIONS
The follwing lapses will be dealt with seriously.

1. Repeated absence from the hostel without permission.
2. Serious act of dishonesty.
3. Constant negative attitude towards hostel authority and reluctant to obey them.
4. Physical violence against another person.
5. Use of alcohol and intoxicant drugs.
6. Ragging or any other improper activities..
7. Any unauthorized celebrations not permitted by hostel authority.

1.5. STUDY AND SILENCE

1. Hostellers are expected to observe complete silence throughout the study time and during night.
2. The inmates of the hostel must be in their own rooms or in the study hall during study time.
3. Discussions, borrowing or lending of books or notes, etc., should be done during the interval or recreation time.
4. Combined study is permitted only in the study hall during the study time but never allowed after 10.30 p.m. No combined study is allowed in the rooms.
5. Noboady is allowed to enter other's rooms from 08.30 p.m. to 06 a.m.

1.6 PRAYER AND SPIRITUAL ACTIVITIES

1. Catholic students are advised to attend the daily Holy Qurbana in the Chapel.
2. Attendence at the night prayer in the Chapel is compulsory for Catholic students. Other students may pray privately in their rooms.

1.7. HOSTEL MESS

1. Our hostel follows the dividing system in conducting the hostel mess.
2. The inmates of the hostel should report on the time for meals; neither early nor late.
3. Students are not expected to enter the kitchen or give instructions to the kitchen staff/cleaning staff.
4. If there is any complaint, it must be brought to attention of the warden.
5. Mess bill will be published before 10th of every month.
6. The last day of payment of the mess fee will be 15th of the month. In case of default, a late fee of Rs.5/- per day will be charged. Not paying the mess fee on beyond 2 months will lead to expulsion from the hostel.
7. Students should be polite in words and deeds to all the satff members.
8. Students should take care not to waste food.
9. Students should be in decent dress in the mess hall, chapel and common places.

1.8. WATER / ELECTRICITY

1. We are very lucky to have 24 hours pure water and continous supply of electricity. Avoid wasting water and electricity.
2. No one is expected to have extra electrical fitting in the rooms. However they may use a table lamb, iron box, mobile charger and laptop.

1.9. ROOMS AND FURNITURE

1. Students have to take good care of the rooms and furniture at their disposal and keep them always clean. Any complaint regarding the furniture should be reported to the hostel office for appropriate action.
2. Hostel warden has the right to change the rooms of students at any time.
3. No one is allowed to change the room assigned to him/her.
4. The students should not throw out litters through the windows. They should use the dustbin provided in each room.
5. Students are advised to wash their clothes regularly and they should not dump the soiled clothes in the room.
6. Students are not allowed to paste any posters, stickers, etc., on the walls or behind the doors. In case of breach of this rule, repairing cost will be charged.
7. Students are not allowed to make scratches, or graffiti on the table and chairs.
8. Wet clothes should be dried only in the drying rooms.
9. Students are not permitted to alter the position of the furniture in the room.
10. In case of any suspected misbehaviour or violation of hostel rules, the warden are empowered to inspect the rooms at any time without prior notice.

1.10. LAPTOPS

1. Students are permitted to use laptops for study purpose only.
2. Viewing films/entertainment items in the laptop is strictly prohibited.
3. Playing songs/Karaoke during study time is strictly prohibited.

1.11. MOBILE PHONES

1. Students are strictly prohibited from using mobile phones during the study time and in the corridors.
2. Ring tones should be set at the lowest level or in vibrating mode.
3. Students are not permitted to bring mobile phones to the chapel and mess hall.

1.12. REGISTERS

Every hostel maintains the following registers for the smooth functioning.

1.12.1 MOVEMENT REGISTER

a. Students who wish to go out of the Campus should enter their names in the Movement Register.
b. The purpose, destination, time, and dates on which the student leave the hostel and return to the Campus should be clearly entered with signature before leaving.
c. The Movement Register shall be filled individually when they return to the hostel.

1.12.2 MESS DEDUCTION REGISTER

a. Deduction in mess fees is permitted only for university exam study holidays, semester break and for the absence on medical grounds subject to the production of medical certificate and absentee certificate from the college
b. The students who wish to avail themselves of the Mess Deduction should inform the Warden and should write it down in the Mess Deduction Register.
c. The minimum days required to get Mess Deduction is 10 consecutive full days (excluding arriving and departing dates).
d. The students should inform the Warden when they come back and write it down in the Register.

1.12.3. COMPLAINT REGISTER

Students can regster their complaints regarding rooms and furniture in the Complaint Register.

1.13. TIME TABLE

06.00 a.m. Rising

06.30 a.m. Holy Qurbana (7 a.m. on Sundays)

07.15 a.m. to 08.15 a.m. Break fast

09.00 a.m. Study time

12.45 p.m. to 01.30 p.m. Lunch

02.00 p.m. Study time

04.30 p.m. to 06.00 p.m. Tea break/ Outdoor games

06.30 p.m. to 07.00 p.m. Study Time

07.00 p.m. to 07.30 p.m. Prayer

07.30 p.m. to 08.30 p.m. Supper

08.30 p.m. Study (Strict Silence)

12.30 a.m. to 05.30 a.m. Lights off

1.14. DISCIPLINARY ACTION

Disciplinary action depends on the gravity of the offence and the, previous history of the person.
The following are the disciplinary actions:
1. Written Apology
2. Summoning the Parent
3. Suspension
4. Expulsion
Note: Disciplinary action taken in the college will automatically result in the suspension/ expulsion of the students from the hostel as well.

1.15. VISITORS

1. Guests, visitors and day scholars are to be received in the parlour of the hostel with the permission of the Warden.
2. Parents /local guardians are always welcome to the hostel.
3. Parents/ local guardians must visit the hostel at least twice a year to enquire about the general conduct and progress and the study of their wards.
4. No outside student is entertained in the hostel.